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City of Oak Ridge Materials Management Bid Request Page
If you download any bid related documents from this site please email lmajeski@oakridgetn.gov with your name and company name.


The City of Oak Ridge is maintaining a registry of vendors who have expressed interest in doing business with the City. If you would like to add your business to our registry, please complete the registration by clicking on the link below and following the instructions. As the need arises for a particular product or service, the City will use this registry as one of its sources to obtain potential vendors. To view bids for the City of Oak Ridge click on the Bid Link below.

Click Here for

Vendor Registration

City of Oak Ridge Bid Link 

*Please note that the City cannot guarantee that a vendor will be notified of every solicitation for proposals, quotes or bids for which it wishes to compete.

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Request for Proposals

Sealed proposals for consulting services associated with conducting an executive search for the position of City Manager for Oak Ridge will be received by the Mayor, City of Oak Ridge, Post Office Box 1, Oak Ridge, TN 37831-0001 or 200 South Tulane Avenue, Oak Ridge, TN 37830, Attention: City Clerk, until 5:00 p.m. on February 10, 2023.

The City is requesting proposals from consulting professionals with experience in chief executive officer searches for local governments. Innovation in seeking a qualified applicant pool and willingness to expand a network of contacts to find the most suitable person for our unique community are important qualifications.

To receive an official request for proposal document, all firms are required to submit their request in writing, to the City Clerk, via email, bhickman@oakridgetn.gov.

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FY2023-065 Outdoor Aquatic Complex Design and Engineering

The City of Oak Ridge (City) anticipates the need to contract with a qualified firm for professional engineering and design services.  The City is soliciting area firms to respond to its Request for Qualifications (RFQ) for possible consideration to redevelop the City’s Outdoor Aquatic Complex.

Experience with municipal clients located in east Tennessee, along with local staff and the demonstration of the ability to complete project design in a timely manner is extremely important.

The City will be accepting the sealed RFQ’s until 2:00 p.m., Local Time, on February 16, 2023.

All questions concerning this request be submitted via email to: Lyn Majeski - lmajeski@oakridgetn.gov. Deadline for questions is January 24, 2023.

PDF File: FY2023-065 PDF File: Addendum One

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FY2023-064 South Horizon Center Substation

Sealed Bids will be received by the City of Oak Ridge, Finance Department, until 2:00 P.M. (local time), Wednesday, February 15, 2023, Tuesday, February 28, 2023, and then publicly opened at the City of Oak Ridge, Central Services Complex Conference Room, located at 100 Woodbury Lane, Oak Ridge, TN for FY2023-064 Power Transformer Procurement and Assembly per the specifications provided by the City of Oak Ridge, Electric Department.

The following file is not a complete document set of the Invitation to Bid for this project, just an overview. Instructions to receive the full document set is in Section 1.02

PDF File: FY2023-064 PDF File: Addendum One
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FY2023-072 Golf Course Cart Path


Sealed Bids will be received by the City of Oak Ridge, Finance Department, until 2:00 p.m. (local time), Tuesday, February 14, 2023, and then publicly opened at the City of Oak Ridge, Central Services Complex Conference Room, located at 100 Woodbury Lane, Oak Ridge, TN for FY2023-072, Centennial Golf Course Cart Path Improvements per the specifications provided by the City of Oak Ridge, Recreation and Parks Department.

A Mandatory Pre-Bid Conference will begin at 10:00 a.m. Local Time, Tuesday, January 24, 2023, on-site, at Tennessee Centennial Golf Course Club House, 101 Centennial Boulevard, Oak Ridge, TN 37830.

PDF File: FY2023-072

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FY2023 Wastewater System Rehabilitation Program


Separate sealed Bids for the– Wastewater System Rehabilitation Program: Inflow/Infiltration Reduction Initiative, Sanitary Sewer Rehabilitation will be received by the Finance Department, c/o Lyn Majeski, City of Oak Ridge, 100 Woodbury Road, , Oak Ridge, Tennessee, 37830 until 2:00 p.m. (E.S.T.), February 16, 2023, at which time they will be publicly opened and read aloud.

The CONTRACT DOCUMENTS may be examined at the following locations:

1. LDA Engineering - 110 Tyson Boulevard, Suite 200, Alcoa, Tennessee 37701, (865) 573-7672;

2. Knoxville Builders Exchange - 300 Clark Street - Knoxville, Tennessee 37921, (865) 525-0443;

3. Builder’s Exchange of Tennessee – 2322 Winford Avenue, Nashville, Tennessee, 37211

4. TN AGC & iSqFt Plan Room-Knoxville, 622 Leroy Avenue, Knoxville, Tennessee 37921, (800) 364-2059

Copies of the CONTRACT DOCUMENTS may be obtained at the office of LDA Engineering. Requests should be emailed to cnewman@ldaengineering.com. Transfer of documents will be digital through InfoExchange. All documents received by digital transfer do not require a deposit amount. Paper copies may be obtained upon payment of a nonrefundable payment of two hundred ($200.00) dollars for each set.

Bid Security in the amount of ten (10%) percent of the Bid must accompany each Bid.

No bid may be withdrawn within ninety (90) days after the scheduled closing time for receipt of Bids.

The Owner reserves the right to reject any and all Bids, to waive irregularities in the Bids, and to determine the lowest responsible Bidder.

Questions concerning the CONTRACT DOCUMENTS will be directed to the ENGINEER: LDA Engineering, 110 Tyson Boulevard, Suite 200, Alcoa, TN 37701, cnewman@ldaengineering.com, 865-573-7672. All questions shall also be CC’d to Lyn Majeski with the City of Oak Ridge, LMajeski@oakridgetn.gov.

All Bidders must be licensed Contractors as required by the Contractor's Licensing Act of 1994 (Latest revision). Bidder's name, address, license number, expiration date and that part of classification which applies to the Project(s) and the name, address and licensing information for Plumbing, HVAC, Masonry and Electrical Contractors must be on the sealed envelope containing the executed Bid Proposal. All required items must be listed, with any item(s) that are not applicable to the Project in accordance with the Regulations to be marked "not applicable to this project". In compliance with the act, sealed envelopes will not be opened unless all required information is properly displayed. Contractors must comply with all "Drug-Free Requirements". All Bidders must comply with Title VI of the Civil Rights Act of 1964.

DAVIS-BACON ACT and AMERICAN IRON AND STEEL REQUIREMENTS

This project is being funded by a State Revolving Fund loan on or after 2014 EPA Fiscal Year. The loan recipient must be in compliance with all applicable Davis-Bacon Act and American Iron and Steel requirements.

DISADVANTAGED BUSINESS ENTERPRISES (DBE) REQUIREMENTS

Any contract or contracts awarded by the Owner through this advertisement for bids will be funded by a State Revolving Fund (SRF) loan from the State of Tennessee. State and Federal funds will be involved in this project; and, as a result, Bidders must comply with the SRF Loan Program’s Disadvantaged Business Enterprises (DBE) requirements including contacting a minimum of 10 qualified DBE sub-contractors, professional service providers, vendors, and/or suppliers by certified mail to solicit bids. The apparent successful Bidder must submit to the Owner copies of the certified letters and return receipts prior to contract award. Neither the State of Tennessee nor any of its departments, agencies, or employees is or will be a party to this Advertisement for Bids or any resulting contract(s) awarded by the Owner.

SPECIAL NOTICE TO DISADVANTAGED BUSINESS ENTERPRISES (DBE) FIRMS

Qualified Disadvantaged Business Enterprises (DBE) firms may contact LDA Engineering, 110 Tyson Boulevard, Suite 200, Alcoa, Tennessee 37701, (865) 573-7672, cnewman@ldaengineering.com, in order to obtain a list of prospective bidding General Contractors or to obtain copies of bidding/contract documents.

https://tn.diversitysoftware.com/?TN=tn  and bidders will need to click Vendor Certification, Search Registered Directory.

The Owner reserves the right to reject any and all Bids, to waive irregularities in the Bids, and to determine the lowest responsible Bidder.

All Work will be located within the City Limits of Oak Ridge. The work in general consists of approximately the following:

1. Lining of approximately 9,000 linear feet of existing gravity sewers by the cured-in-place method.

2. Replacement of approximately 1000 linear feet of existing gravity sewers by the installing new method.

3. Approximately 30 point repairs.

4. Installation of approximately 2 new manholes and replacement of approximately 5 manholes.

5. Rehabilitation of approximately 120 manholes with Concrete Manhole Adapters (CMA’s) and/or chemical foam grout.

6. Rehabilitation of approximately 1200 vertical feet of existing sanitary sewer manholes.

7. Associated service connections and appurtenances to the main project.

8. The allotted time for construction is 210 calendar days.

NOTICE:

I.
         A Pre-Bid Conference will be held at 10:00 a.m. (E.S.T.), January 26th, 2023, in the Conference Room of the City's Central Services Complex at 100 Woodbury Road, Oak Ridge, Tennessee

II.         Reference Section 00100, Page 00100-2, Article 3 for List of Pre-Qualified Sewer Line Rehab Systems.

III.        Questions should be directed to cnewman@ldaengineering.com. All questions shall also be CC’d to Lyn Majeski with the City of Oak Ridge, LMajeski@oakridgetn.gov. All questions will be answered by issue of an addendum. The cut-off for questions will be on February 8th, 2023, at 5:00 p.m. (E.S.T.). No questions received after the cut-off date and time will be answered.

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Specifications and bid documents may be examined and obtained from the City of Oak Ridge, Central Services Complex, Finance Department, 100 Woodbury Lane, Oak Ridge, Tennessee, 37830 or by calling Lyn Majeski, PURCHASING Manager at (865) 425-1819, or by e-mail lmajeski@oakridgetn.gov.
Alternately, you may call Materials Management at (865) 425-1809. ________________________________________________________________________________________________
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